Last updated: April 22, 2025

Cars & Friends Club, based in Slovenia, is a private club of sports car enthusiasts that organizes events, gatherings, and promotional activities for its members. We are committed to protecting your personal data in accordance with the EU General Data Protection Regulation (GDPR) and other applicable laws. This privacy policy explains what personal data we collect, why we process it, how long we keep it, and what rights you have as an individual.

Processing based on legitimate interest and club membership

To deliver our services and organize events, we collect the following personal data: your name and surname, contact details (email address and phone number), vehicle information (brand and model), and participation history at our events. We also keep a record of member status and your past engagement with the club.

This data is used to organize and manage events, provide segmented communication related to club activities, conduct internal statistical and analytical processing (e.g. attendance tracking), and improve our services and content. All analyses are anonymized and do not involve profiling of individual members.

Processing based on your consent

In certain cases, we process your personal data solely based on your explicit consent. This applies to newsletter subscriptions, participation in giveaways, permission to publish event photos, involvement in promotional activities, and other cases where you actively agree to specific terms.

Consent is given voluntarily and can be withdrawn at any time without affecting your membership status. Withdrawal of consent does not affect the lawfulness of processing before the withdrawal.

How we protect your personal data

Your personal data is securely stored on protected servers with restricted access. We apply appropriate technical and organizational security measures to prevent unauthorized access, disclosure, alteration, or loss of your data.

We do not share your personal data with third parties without your consent, unless required by law or necessary for the operation of our services. In certain cases, your data may be processed by authorized service providers (e.g. email platforms), who act solely on our behalf and according to our instructions.

Data retention

We retain your personal data only as long as necessary to fulfill the purpose for which it was collected:

• Data processed due to membership or contractual relations is stored for up to 5 years after your last activity or termination of membership.
• Data required by tax legislation (e.g. invoices) is retained for 10 years from the end of the calendar year to which it applies.
• Data processed on the basis of consent is stored until consent is withdrawn or until the purpose is fulfilled.

After the retention period ends, we securely delete or anonymize the data.

Your rights

You have the following rights regarding your personal data, which you may exercise at any time:

• The right to access your personal data and information about how we process it.
• The right to correct inaccurate or incomplete data.
• The right to request the deletion of your data when there is no longer a legal basis for processing it.
• The right to restrict processing if you contest its lawfulness.
• The right to object to the processing of your data for direct marketing purposes.
• The right to data portability, allowing you to receive your data in a structured, machine-readable format.
• The right to lodge a complaint with the national supervisory authority – the Information Commissioner (www.ip-rs.si).

You may exercise your rights by contacting us at:
events@carsandfriendsclub.com

Cookies

Our website uses cookies to improve user experience. You can find more details in our separate Cookie Policy.